<aside> 🚨 Reports are in testing with [Agency R], minor features are in testing with [Agency M]. We expect these features to roll into the 2022.6 Wide Release along with the 2022.5.b1 features.

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This beta is a big one! In broad strokes:

• Thanks to a very productive session with a high-volume client, we’re pleased to introduce into preview six new money-related reports, alongside the two New Reports from last month’s release.
• We’ve added features to support associating clients with constituent business units. This is part of a push in collaboration with a new client to better support rights-selling workflows.
• We’ve improved access from WebDirect: now you can generate author statements and use Submissions from the web, which should make more of most people’s work suitable for web-only access.

Major Features

PREVIEW: ARSENAL OF NEW REPORTS

There are many new quick-running reports on the Money screen. While the consolidated Accountants’ Report attempts to list everything that happened in a given month—whether a deposit was initially received then, an old deposit was associated with a contract in that month, or an author was paid out that month from money you’d been holding for a while—these new reports operate based on one specific set of dates at a time.

All reports can be exported to PDF from desktop or web, and to Excel from the desktop client.

The reports include:

• List Deposits By Deposit Posted Date - This is analogous to the Accountants’ Report, but less comprehensive. Organized by the “Date Posted” on each deposit, this lists the deposit’s total amount along with the contract payments associated with it. Each contract payment line displays a gross earned, deductions at source, amount received after deductions at source, gross commission, and gross amount leftover (which represents the amount going to the authors, any outside payees, and federal tax if applicable).
• List Payment Breakdowns By Payment Processed Date - This displays the gross, deductions, amount received, commission, and amounts payable to others, organized by the date each contract payment was processed.
• Summarize Commissions All Agents / By Agent - Given a date range, this report locates contract payments that were processed in that date range, then totals the (gross) amount of commission earned by each agent listed on the contract. This is the amount listed on the contract page under the Set Up tab for each agent participating—not any escalators or internal splits calculated if your agency uses Commission Schemes. The report displays a list of agents and the total commissions attributable to them, along with subtotals for each of the agent’s commission scheme if applicable. An “Show Details” box allows you to include the individual payments that go into each scheme’s subtotal, and an “Include Anticipated” checkbox (off by default) controls whether anticipated payments are included or only “Received”/processed ones. A few quirks:
  • If you make changes to the report configuration, you need to explicitly click “Re-Run” to apply the changes. This avoids lengthy re-computation pauses as you adjust the controls.
  • If a specific agent is listed twice on a given contract, payments from that contract will appear twice on that agent’s report. This especially seems to be a thing at agencies that use a placeholder agent to represent the agency’s share—the agency may get parts of several participating agents’ commission, so it may be listed more than once.
• Summarize Author Value By Agent - Given a date range, the report locates contract payments that were processed in that date range, then totals the gross earnings and gross commission associated with each client. It displays each client organized under their Primary Agent Of Record (from the Clients screen), subtotaled by client and by agent.
• List Recoverable Expenses Outstanding By Payee - Like the Client Payables (Pending) report, this summarizes and totals outstanding recoverable expenses organized by payee. There are subtotals per payee and for all recoverables agency-wide.
• List Author Checks/Wires - This lists all checks/wires/instruments disbursed to authors, as on the Checks section of the Money screen, in an arbitrary date range. The totals on the checks are subtotaled by day and overall.

These complement the previous two “new reports”:

• All Deposits Not Fully Processed - This is a list view with one entry for each Deposit in the Deposits screen. It reflects deposits that have any money that’s not been associated with a contract then disbursed by clicking the “Process” button.
• Client Payables (Pending) By Payee - This includes anything owed to a client—that is, payments associated with a deposit, plus any manual credits added on the Pending screen—that has not been paid out yet. Payables are listed here regardless of whether they’re marked “Hold” or “Ready” on the main Pending screen.

Minor Features